A Little More Detail On Microsoft Word
The previous explanation on merge printing may have been a little too brief, so we are going to explain some of the more important features of MS Word screen. When MS Word is opened with a merge document like the ones provided by Diamond Dental Software, the MS Word Mail Merge Toolbar will display. This toolbar has several buttons that will aid you with your merge printing. These will now be described.

Insert Merge Field
This is used when creating a merge letter document. It is the instrument to embed the variables into the letter.

View Merged Data
This button shows << >> with an ABC below the brackets. Click this button to toggle between viewing the letter with the variables displayed such as <<City>> and viewing the letter with the actual data displayed.

Navigation Buttons
The Merge Toolbar has navigation buttons very similar to those seen in the Diamond Dental Software program. These are:

|< ... go to first record
< ... go to previous record
> ...go to next record
>| ...go to last record

Use these button to move among your letters. As you move the record number will change. You will also see the letter change with new data each time. You may click the Go To Last Record (>|) button to see the total number of letters that will print.

Merge To Printer
The Merge To Printer button is the button to press to begin printing. Selecting the usual print button in Word will just print the first letter only. This button will send all the letters in the batch to the printer.

Exiting MS Word
After your letters have printed, exit Microsoft Word. You will be asked if you want to save your changes. This is only important if you made changes to the document that you want to keep. When Word closes you will be back at the Accounts Receivable Parameters screen in Diamond Dental Software.