View Account Entry screen. View Video, 2 min. 15 sec.

Time Payments
If you are opening a new account, the Time Payment button will be disabled. In order for time payments to be set up, the account must already be opened, and some posting performed. If the account is qualified and you want to set the account up with a payment plan, click on the Time Payment button to display the Time Payment screen. This screen is fully discussed in the section on Time Payments.

Collections
If you have sent an account to a collection agency, flag it by clicking the Sent To Collections button. The collection status appears on several screens, including Posting and the status is used by certain reports as a filtering parameter.

Fee Schedule
In Diamond Dental Software, you may input an unlimited number of Fee Schedules. The program comes with a default schedule named "..Office." The "..Office" schedule has every fee initially set to zero. You enter in your office fees when you set up the program. Beyond the default "..Office" fee schedule, you may enter any number of additional fee schedules as is appropriate for your practice. The patient will be charged according to whatever fee schedule has been selected.

No Statement
If you do not want this account to receive a billing statement, click the No Statement button. When running monthly billing statements for all accounts, the accounts flagged for "No Statement" will be passed over. You may still print a single statement for accounts that are flagged in this manner.

Special Account
Accounts flagged as "Special" receive special consideration. In billing, they do not receive Automatic Billing Messages. These messages are linked to account delinquency and usually are designed to motivate patients to pay their late balances as soon as possible. Special accounts are also exempt from Automatic Late Charges that can be levied at the beginning of a new month. The Special flag is also used by several reports as a filter.

Insured: Yes/No
If the account has insurance, click on the Insured-Yes radio button. The default is No. If you select Yes, the "Track Patient Portion" and "Benefits Calculation" options will become visible.