View Appointment Scheduler screen. View Video, 13 min. 55 sec.

Schedule Provider Arrangement Changer
The Diamond Dental Software Appointment Scheduler screen displays three columns. Each column holds the appointments for one provider. Within each column, three appointments can be scheduled for any one time increment per provider. So a maximum of three providers can be displayed side by side. Many offices have more than three providers, so it is necessary to change which providers populate which columns. For example, if you have five providers you may have provider 1, 2, and 3 displayed. By clicking the “P” for Provider button in the lower left of the Appointment Scheduler (discussed earlier), you could change providers. You might change the setup to display provider 1, 2 and 4 or 1, 2 and 5, etc. This constant opening of the Schedule Format screen to change the provider arrangement can become burdensome. Quick and easy provider arrangement changing can be accomplished with Provider Pre-Sets. Next to the “P” button on the Appointment Scheduler screen is an array of buttons numbered from 1 to 10. The buttons labeled 1 through 10 are pre-sets, much like the buttons on your car radio. You set up these buttons in advance to display whatever provider arrangement you want. A sample arrangement could be as follows: Button 1 displays providers 1, 2, and 3; Button 2 displays providers 1, 2 and 4; Button 3 displays providers 1, 2, and 5; Button 4 displays provider 1 only (3 days view), and so on. You will pre-program the buttons to display whatever arrangement you want, and then you can quickly click back and forth among the buttons to display various providers for side by side scheduling. When you leave the appointment scheduler and later return, the pre-set that was last active will still be active. If you are on a network, each user can have his or her own arrangement. To program these 10 radio buttons you will use the lower (red) portion of the Schedule Format screen. There are 10 settings, one for each button. Each setting allows you to set which provider will be in which column (left, center, or right).

Changing the Schedule Date
As mentioned above, when opening the Scheduler, the date displayed will be whatever date appears on your Main Menu, which usually means today's date.  The schedule date is seen in the lower right section of the Appointment Scheduler screen, displaying the date in MM/DD/YYYY format, and the weekday spelled out.  In the One Provider, Three Day mode, this date represents the date of the left column. There are several ways to access different dates using the Date Modification Controls:

• Left and Right Arrow Buttons - go forward and back a day at a time.
• Adjust Day / Adjust Week - jumps up or down a day at a time or a week at a time.
• Calendar Pop-up - use the Calendar pop-up to access a date.
• Change the Schedule Date Directly - just click into the date field and change it to any date. Then click the display button to show the new date.
• Show Today Button - brings the schedule back to whatever date is on the Main Menu.
  
• Changing the Schedule Date Using the Week View screen. This screen will be discussed in detail shortly.