The Log On Session
When a user logs on, their UserName will appear in the UserName Window of the Main Menu. This makes it clear which user is currently logged on. That user will be logged on until another user logs on, or the Log Off button is pressed, or the program is exited. Once logged on, the user will be able to freely access all areas of the program for which he or she has permission. While performing posting, the logged on user’s initials will be recorded with each posted item and displayed on the Posting screen. If previously recorded procedures are modified or deleted, or if a procedure is posted outside of the date that is currently on the Main Menu, then these items will appear in the Audit Trail Report and the initials of the user making these modifications will appear next to the item on this report. If the user is going to be away from the computer for any length of time, it is suggested that the Log Off button be pressed to protect the computer while it is unattended. This will also prevent another user from using the computer and have credit given to the wrong user (perhaps inadvertently) after posting or modifying procedures.

Audit Trail Report
The Audit Trail Report, which is accessed from the Utilities Menu, displays all transactions that were deleted, as well as all transactions that were modified subsequent to their original posting. The report also tracks procedures that were posted with a date other than the date that appears on the Main Menu (for example back dated procedures). This will protect the practice from those who might have malevolent intentions, and also allows you to trace transactions that no longer exist, or exist in a different form, or are simply hard to find. The report has the following column headings:

• Account Name (last name)
• First Name
• Account Number
• Posted (the date the item was originally posted)
• Description of Service
• Tooth
• Surface
• DDS (performing doctor)
• User Initials (column heading XX)
• Amount
• Action (the date the modifying or backdating was done)
• D/M (Del = Deleted, Mod = Modified, Date = posted with an alternate date)