View Time Clock screen. View Video, 9 min. 35 sec.

You may freely change the Status of an employee among the various In Status settings. For example, if an employee is currently clocked in with the “In” status, you may change the status to “Busy” without affecting the employee’s wage hours. Changing from In to Break to Busy and back to In does not change the employee’s hours. The employee is just considered to be In as far as hours calculations are concerned. When the employee’s status is “Out” it is designated as simply Out or Lunch. Wage hours are not calculated when either of these status settings are set.

Due Back
If you have set the Status to anything but simply In, the Due Back column indicates the time that the employee will be available again. The program will set this time automatically for Break, Out, or Lunch settings. The program’s automatic time settings are based upon certain criteria that can be overridden. For the Busy setting, it will be up to the user to indicate the time that they will be available for regular assignments again.

Last Action
Whenever “action” is taken to change the Status for an employee (using one of the five Clock In and Out buttons), the time and date of that change is displayed in the Last Action column.

Comments
While clocking In or Out, the employee is free to write an unlimited comment that will be displayed on the Time Clock screen.

Clock In / Clock Out
To clock in or out, the employee will click on their name to highlight it, then click the appropriate colored button. These buttons are labeled In, Break, Busy, Out, and Lunch.  Only four of the five buttons will be available at any one time because the corresponding button for the current status of the employee will be disabled. For example, if the employee is currently at Lunch, then the Lunch button will be disabled and not available as one of the choices.

The process of clocking in or out is simple and we will now describe an example of how it is done. Say that employee Mary Jones has just arrived at work and wishes to clock in. From the Diamond Dental Software Main Menu, Mary clicks on the Time Clock button and the Time Clock screen opens. She sees her name listed there with the current status of Out. She clicks on her name to highlight it. Then she clicks the green In button.  To clock in she will click the Apply button. That’s all there is to it.