View Time Clock screen, view Password screen. View Video, 9 min. 35 sec.

Editing Due Back Time and Date and Comment
Before clicking Apply, Mary would have the option of modifying the Due Back Time and Date fields if she wished. Now these fields are simply blanked out when the In button is pressed, but with the other choices of Break, Busy, Out, and Lunch, the Due Back Time and Date fields will be filled in. The program will fill in these fields based upon information the program knows about the employee. For example, when setting up the employee record, you tell the program how long breaks will be. Therefore, when the employee changes their status to “Break” the program knows how long it will be before the employee will be back. More on this in the section on entering employees into the system. But before you press Apply, the employee will have the option of modifying this automatically entered Due Back Time and Date, if desired. The employee also has the option of entering a Comment before clicking the Apply button. If the employee wishes to modify the Due Back Time/Date or Comment without actually clocking in or out, they would highlight their name, then click the Edit button that is to the right of the Comment text box. This will open a window that is used exclusively for editing these fields only.

The Passwords Screen
The Time Clock program has its own passwords and these are separate from the passwords for the regular program. Before passwords are set up, the program is in “Admin” mode. That is, Password Administrator mode. In this mode, any user has free access to all areas of the Time Clock program. In order to setup passwords, you must be in this Admin mode. Passwords are not required and if you wish, you may keep the program in Admin mode permanently by not setting up any passwords. If you wish to setup passwords, click the Password button (lock and key). The Password screen will open. The Password screen lists all the employees and their passwords (if any). In addition to the employees, the first item on the list is the Admin with its password. If you do not enter a password for the Admin, passwords will not be in effect for the system. This is true even if passwords are entered for individual employees.

To enter a password, click the employees name or Admin to highlight that line, then enter the password in yellow box provided on the right side of the screen. Passwords can be a maximum of 8 characters and any characters may be used. Passwords are not case sensitive. When passwords are active, employees will only be allowed to clock in or out when their own personal name is selected. They will not be allowed to clock in for another employee.

Permissions
In addition to passwords, each employee can be given special permissions to access certain areas of the Time Clock program. Permissions are not applicable to the Admin choice as the Admin always has full permissions to access all areas of the program.