View Time Clock screen, view Password screen, view Employees screen. View Video, 9 min. 35 sec.

Permissions: Full Access To Reports
If this permission is given to an employee, they will have full access to the Time Clock Reports Menu and be able to run all of its reports.

Permissions: Access to Employees Screen
If this permission is given to an employee they will be able to access the Employees screen and use all of its functions. This includes adding, editing, and deleting employees from the system.

Permissions: Edit/Delete Time Detail
When an employee enters his or her password, they will be given access to the Time Detail screen. This screen details the actual In or Out entries showing the Status, Time, and Date for each clocking in or out. On this screen the Admin has the ability to edit or delete these items. Employees can view this screen, but not modify any of the line items. If this permission is given, the employee would have this ability to edit or delete the items on the Time Detail screen. This permission would be for the employees own personal screen only.

NOTE - When the Password screen is selected on Admin, Overtime Day and Week Limit fields will display. The default is 8 hours per day and 40 hours per week. Anything over 8 hours per day or 40 hours per week is considered overtime. You may modify this if your state has different regulations. These numbers are used by the Time Clock Program to calculate employee wages.

The Employees Screen
Before the Time Clock has any functionality, you must enter employees into its database. To do this, click the Employees button (group of people). The Employees screen will display. To create a new employee record click the New button. Fill out the screen. The program asks for the employees First Name, Middle Initial, Last Name, and Degree (if any). This is for completeness. However the name that is used throughout most of the Time Clock program is the Display Name. The Display Name can be the employees nick name, or complete name, or whatever you want. The Time Clock screens are sorted by Display Name. Therefore, the Display Name of “Anne Walters” will sort ahead of “Tammy Andrews”. “A” goes before “T”. Keep this in mind when creating your Display Names.

Wages
Enter the Hourly Wage for this employee and the Overtime Factor. By default the Overtime Factor is set for 1.5. This means that overtime hours will be paid at 1.5 times the regular hourly wage. If your state has a different overtime factor you would enter it here. In addition to these values the program uses the Overtime Day Limit and the Overtime Week Limit (discussed earlier in the section on Passwords) to calculate employee wages.